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Title
Text copied to clipboard!Parish Secretary
Description
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We are looking for a Parish Secretary to join our church office and provide essential administrative support to the parish community. The Parish Secretary plays a vital role in ensuring the smooth operation of the parish office by managing communications, maintaining records, and assisting clergy and parishioners with various needs. This position requires excellent organizational skills, a friendly and professional demeanor, and the ability to handle confidential information with discretion. The Parish Secretary will be responsible for answering phones, greeting visitors, managing correspondence, scheduling appointments, and maintaining parish records such as sacramental registers and membership lists. Additional duties include preparing bulletins, newsletters, and other communications, coordinating events and meetings, and assisting with financial record-keeping and basic bookkeeping tasks. The ideal candidate will be proficient in office software, possess strong written and verbal communication skills, and have experience in an administrative or clerical role. Familiarity with church operations and a commitment to serving the parish community are highly valued. The Parish Secretary must be able to multitask, prioritize responsibilities, and work both independently and as part of a team. This role often serves as the first point of contact for parishioners and visitors, so a welcoming attitude and a service-oriented mindset are essential. Flexibility, attention to detail, and the ability to maintain a calm and supportive presence in a busy environment are key attributes for success in this position. If you are organized, compassionate, and eager to contribute to the mission of the parish, we encourage you to apply for this rewarding and meaningful role.
Responsibilities
Text copied to clipboard!- Answer and direct phone calls and emails
- Greet and assist parishioners and visitors
- Maintain parish records and files
- Prepare weekly bulletins and newsletters
- Schedule appointments and manage calendars
- Assist with event planning and coordination
- Handle correspondence and mail distribution
- Support clergy and staff with administrative tasks
- Manage sacramental registers and membership lists
- Assist with basic bookkeeping and financial records
Requirements
Text copied to clipboard!- High school diploma or equivalent
- Previous administrative or clerical experience
- Proficiency in Microsoft Office and office equipment
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Ability to handle confidential information discreetly
- Friendly and professional demeanor
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Familiarity with church operations is a plus
Potential interview questions
Text copied to clipboard!- What experience do you have in administrative or clerical roles?
- Are you familiar with church operations or parish life?
- How do you handle confidential or sensitive information?
- Describe your proficiency with office software and equipment.
- How do you prioritize tasks in a busy environment?
- What strategies do you use to provide excellent customer service?
- Can you describe a time you managed multiple responsibilities at once?
- Are you comfortable assisting with basic bookkeeping tasks?
- How would you handle a difficult or upset parishioner?
- Why are you interested in working for our parish?
